Postion Description

The Front Desk Office Assistant is responsible for the day-to-day management of the church office. 

General Responsibilities

1. Provide general secretarial and administrative support, including, but not limited to, answering phones, responding to messages and emails, greeting guests, sorting mail, and filing.
2. Proficiency in Microsoft Office applications (specifically Word, Excel, and Outlook), the Realm database application (training provided), internet searches, and desktop publishing
3. Facility with basic office hardware, including PC, telephone, and copy/scanning machines
4. Ability to communicate discreetly and diplomatically with those within and beyond St. Peter’s congregation, especially those who call or visit without appointments
5. Ability to work as a team with other staff members, vestry and key ministry leaders
6. Maintain calendars (Google, desk and wall) of appointments, meetings, and special events involving St. Peter’s premises and coordinating their needs with the Sexton
7. Maintain records of Sunday attendance, pastoral care visits, prospective and first-time worshipers, letters of transfer, membership database, ministry rosters, prayer lists, and flower/candle dedications
8. Update Parish Books as needed: Communicants, Baptisms, Confirmations, Weddings, Burials
9. Print weekly Sunday worship bulletin, children’s bulletins and announcements for Rector
10. Operate office equipment
11. Assist with the posting of announcements etc on the office hallway bulletin boards and plexiglass stands elsewhere in the church. Update and straighten hallway literature table
12. Perform other duties as assigned by the Rector or requested by the Director of Administration

Terms of Employment

1. This is a shared position. Our current employee will work 2 days a week.
2. Hours: 9am – 3pm with an unpaid lunch break from 12 – 12:30pm, 3 days per week
3. Timesheet documenting hours worked must be submitted to the Director of Administration by the 11^th and 26^th of the month
4. Compensation/Benefits
   • The Employer will provide compensation of $15.00 per hour

Additional Provisions:

1. In keeping with church and diocesan policies, the Employee shall be required to clear a background check, complete the required Safe Church training curriculum, and sign a confidentiality agreement.
2. Upon hiring the employee will receive and review and employee handbook prior to the first day of paid employment.

To apply or learn more, please contact Anne Ciccoline, Director of Administration at [email protected] or by phone, 931-388-3331.